USITT SOUTHEASTERN REGIONAL

A SANCTIONED REGIONAL SECTION

OF USITT NATIONAL


WELCOMES YOUR INVOLVEMENT

AND YOUR PARTICIPATION


USITT Mission


    The United States Institute for Theatre Technology, Inc. (USITT) connects performing arts design and technology communities to ensure a vibrant dialogue among practitioners, educators, and students.

USITT-SE

Sanctioned Mission


The section’s responsibility is to stimulate the exchange of ideas and information among those within a specific geographical area.


The section and their volunteer leadership have strong ties to the overall USITT organization, which grants them charters, but are independently run organizations.





BYLAWS

SOUTHEAST SECTION

UNITED STATES INSTITUTE FOR THEATRE TECHNOLOGY, INC.

March 19, 2009


ARTICLE I—PURPOSES

   

Section 1. PURPOSES. 

   

The primary purpose for which this section is formed is to further the objectives of USITT, as follows:


a.  Encourage research and investigations in the field of theatre planning and design, construction, equipment, aesthetics, presentation and operations;


b.  Combine and conserve the records of such research and investigation and make the same available to the members of the Section;


c.  Publish and disseminate the results of studies undertaken within the scope and purposes of the Section;


d.  Assist in the establishment of contact between members of the Section for the better exchange of knowledge in the various fields of theatre;


e.  Encourage good practices in the field of theatre planning and design, construction, equipment, aesthetics, presentation and operation, based on the experience of those engaged in the theatre on all levels as developed by studies in those fields;


f.  Provide representation and participation in national and international conferences, assemblies and other gatherings where matters of theatre planning and design, construction, equipment, aesthetics, presentation and operation are discussed, and;


g.  Extend and develop participation with those arts of the theatre which are closely related to the technology of the theatre. 


Section 2. LIMIT OF EARNINGS AND INFLUENCE. 


No part of the net earnings of this Section shall inure to the benefit of any private member or individual.  No part of the activities of the Section shall be for the purpose of carrying out propaganda or other attempt to influence legislation nor shall it participate or intervene in any political campaign for or against any candidate for public office.



ARTICLE II—MEMBERSHIP, DUES, MEMBERSHIP MEETINGS, VOTING


Section 1. MEMBERSHIP. 


The members of the Section shall consist of persons, corporations, partnerships, and unincorporated associations interested in furthering the arts of theatre planning and design, construction, equipment, aesthetics, presentation and operation.


a.  Membership in the Section is independent from membership in USITT, however all Section members are strongly encouraged to be members in good standing of USITT.


b.  The same classifications of membership apply in the Section as are described in Article III, Section 1 of the national bylaws.


Section 2. DUES. 


The membership of the Section may assess dues, as they deem necessary. Such dues are in addition to the national dues.


a. Payment. Dues shall be payable on an annual basis at the time of the fall Master Classes, with membership lapsing at the end of the month preceding those Master Classes. The Executive Committee shall be empowered to change the dues structure from time to time, as it may deem necessary. 


b. Failure to Pay Dues.  Failure of a member to pay dues within sixty days after the date due shall result in suspension from rights of membership in the Section, and, if such dues are not paid within ninety days after the due date, membership in the Section shall cease and terminate.  Failure of a member to pay section dues shall not affect his/her status with USITT.


c. Additional Assessments. The Executive Committee shall be authorized to make other assessments for activities as the membership deems necessary.


Section 3. MEMBERSHIP MEETINGS


a. The annual meeting of members of the Section shall be held at a place designated by the Executive Committee, within the calendar year, for the transaction of such business as may come before the meeting. Written notice of the place of the annual meeting shall be given via the QUARTERLY REVIEW.


b.  Special meetings of the members of the Section may be called at any time by the Chair of the Section, or by a majority of the Executive Committee, or upon the filing by five per cent (5%) of the membership with the Secretary of a written request for such a meeting.  Upon the calling of any special meeting the Secretary of the Section shall give notice of such special meeting to each member, either personally or by mail, stating the time, place, and purposes thereof, not less than thirty (30) days before the meeting.


c. At all meetings of the members, ten per cent (10%) of all the voting members, represented in person, shall be necessary to constitute a quorum.


Section 4. VOTING. 


           At all meetings of the members, each voting member present (individual or organization, regardless of the size of the organization) shall be entitled to one vote.  All questions except the amendment of the bylaws and other matters specifically regulated shall be determined by a majority of the votes cast.


ARTICLE III—OFFICERS AND EXECUTIVE COMMITTEE


Section 1. GENERAL OFFICERS. 

           

            The officers of the Section shall be:

a. Chair

b. Vice-Chair for Membership

c. Vice-Chair for Relations

d. Secretary

e. Treasurer


All officers shall be members in good standing of the Section

and USITT.


All officers of the Section shall be elected by the membership of the Section via mail ballot and shall be elected as specified in Article V Section 5. 


Any officer may be removed at any time by an affirmative vote of two-thirds of the membership of the Section.


Vacancies among the officers shall be filled by appointment by a majority vote of the remaining officers.


Section 2. CHAIR. 


The Chair shall preside at meetings and shall take general charge of the activities of the Section.


Chair shall be responsible for periodic reports to the Board of Directors and Executive Committee of the USITT as stipulated in USITT bylaws.


Section 3. VICE-CHAIR FOR MEMBERSHIP. 


The Vice-Chair for Membership shall be responsible for maintaining current membership and encouraging the growth of new membership in the Section. 


In the absence or incapacity of the Chair, Vice-Chair for Membership shall perform all of the functions of the Chair, and shall also perform such duties as may be assigned by the bylaws or by the Chair.


Section 4. VICE CHAIR FOR RELATIONS. 


The Vice-Chair for Relations shall be responsible for disseminating information concerning Section activities to members of USITT National and to persons in the Southeast Region. He/she also serves as the liaison between State Representatives and the Executive Committee. 


In the absence or incapacity of the Chair and Vice-Chair for Membership, Vice-Chair for Relations shall perform all of the functions of the Chair, and shall also perform such duties as may be assigned by the bylaws or by the Chair.


Section 5. SECRETARY. 


The Secretary shall be responsible for the Section roster of

           members.


Secretary shall keep minutes of all meetings, including those of the Section Executive Committee.  


Secretary shall have charge of the minute books of the Section and shall also perform other duties as may be assigned by the bylaws or the executive committee.


Section 6. TREASURER. 


The Treasurer shall have care and custody of the funds of the Section and shall deposit in the name of the Section in such bank and/or trust companies as are designated by the Executive Committee of the Section. 


Treasurer shall collect and receive all due charges and other monies payable to the Section and act as agent for the section to the parent USITT Corporation in the collection and receipt of all dues, charges and other monies payable to the USITT Corporation. 


Treasurer shall keep proper books and records showing receipts and expenditures of the Section and of all collections and expenditures on behalf of the Corporation.


Section 7. GENERAL—EXECUTIVE COMMITTEE.


The Executive Committee shall consist of the Chair, Vice-Chairs, Secretary and Treasurer. Commissioners, Standing Committee Chairs and State Representatives shall serve as ex-officio members of the Executive Committee.   


Section 8. QUORUM.


Two officers, one of whom must be the Section Chair or senior Vice-Chair, and three State Representatives shall constitute a quorum. 


Section 9. MEETINGS. 


The Executive Committee shall meet at least once (1) a year, at the site and time of the Annual Master Classes.


Meetings of the Executive Committee shall be held at such times and places as may be fixed by a majority of the Executive Committee.


Section 10. POWERS. 


The Executive Committee shall be empowered to carry on all regular business, and in all such matters it, nevertheless, shall be guided in good faith by policies previously established by the Section and by USITT.  These powers shall include:


            a. Approval of the agenda of any regular or special

               meetings of the Section.


            b. Adoption of rules and regulations for the conduct of all

                meetings of the Section.                


            c. Establishment of the dues structure of the various

                classes of membership.


            d. Advising the Chair and the other officers on all matters

                relating to the operation of the Section.


ARTICLE IV—NOMINATIONS AND ELECTION PROCEDURES


Section 1. NOMINATIONS: 


Candidates for office shall be nominated by the Nominating        

        Committee. The Nominating Committee shall consist of the

        following persons:


            Chair

            Immediate Past Chair

            One member elected by the membership at large.


           The Immediate Past Chair of the Region shall serve as Chair of

            the Nominating Committee.  The first meeting of the Nominating

            Committee shall occur at the Annual Master Classes.


Section 2. SLATE:


            The Nominating Committee shall develop a slate that consists of

             at least one candidate for each officer vacancy and the

             possibility for a write in slot.


            Notification of the slate shall be published in the QUARTERLY

             REVIEW so it reaches the membership no later than January 15

             of each year. 


            Nominees must give approval in order to have their names

            placed in nomination.  At that time, nominees will indicate

            willingness and ability to meet obligations of the office/position

            as defined by the Executive Committee and these Bylaws.


            Ballots shall be sent to members by February 1 and shall be

            returned to the Secretary not later than the USITT-SE Business

            meeting at the SETC Annual Conference where they will be

            counted.  Any ballots mailed to the Secretary must be

            postmarked by February 15. A majority vote shall decide all

            elections.


            The Secretary shall name not fewer than two (2) Tellers from the

            Region membership impartial to the election outcome who are

            not candidates for election to certify the election results. The

            Secretary shall report the election results to the Executive

            Committee at the SETC conference and to the membership at

            the USITT-SE Section meeting at the USITT National

            Conference and Stage Expo.


ARTICLE  III—OFFICERS AND EXECUTIVE COMMITTEE


Section 1. CHAIR: 

         

           The Chair shall preside at meetings and shall take general

           charge of the activities of the Section. Chair shall be responsible for periodic reports to the Board of Directors and Executive Committee of the USITT as stipulated in USITT bylaws. 


The Chair will be elected by the membership in even years.


Section 2. VICE-CHAIR FOR MEMBERSHIP: 


           The Vice-Chair for Membership shall be responsible for maintaining current membership and encouraging the growth of new membership in the Section. In the absence or incapacity of the Chair, Vice-Chair for Membership shall perform all of the functions of the Chair, and shall also perform such duties as may be assigned by the bylaws or by the Chair.


The Vice-Chair for Membership will be elected by the membership in odd years.


Section 3. VICE-CHAIR FOR RELATIONS: 


The Vice-Chair for Relations shall be responsible for disseminating information concerning Section activities to members of USITT National and to persons in the Southeast Region. He/she also serves as the liaison between State Representatives and the Executive Committee. 

In the absence or incapacity of the Chair and Vice-Chair for Membership, Vice-Chair for Relations shall perform all of the functions of the Chair, and shall also perform such duties as

may be assigned by the bylaws or by the Chair.


The Vice Chair for Relations will be elected by the membership in even years.


Section 4. SECRETARY: 


The Secretary shall be responsible for the Section roster of             

members. Secretary shall keep minutes of all meetings,

including those of the Section Executive Committee. Secretary

shall have charge of the minute books of the Section and shall

also perform other duties as may be assigned by the bylaws or

the executive committee.


The Secretary will be elected by the membership in odd years.


Section 5. TREASURER: 


The Treasurer shall have care and custody of the funds of the Section and shall deposit in the name of the Section in such bank and/or trust companies as are designated by the Executive Committee of the Section. Treasurer shall collect and receive all due charges and other monies payable to the Section and act as agent for the section to the parent USITT Corporation in the collection and receipt of all dues, charges and other monies payable to the USITT Corporation. Treasurer shall keep proper books and records showing receipts and expenditures of the Section and of all collections and expenditures on behalf of the Corporation.


The Treasurer will be elected by the membership in odd years.


All terms of office are renewable.


ARTICLE V—

            CONTRACTS, CHECKS AND NEGOTIABLE INSTRUMENTS


All contracts and agreements, checks and other negotiable instruments and endorsements thereof shall be signed by the Treasurer, or in the absence of the Treasurer, by the Section Chair, consistent with section 15.06 of the USITT bylaws.


ARTICLE VI—FISCAL YEAR


The fiscal year of the Section shall be from July 1 to June 30 of

the following year.


ARTICLE VII—AMENDMENTS


Section 1. PROPOSAL FOR AMENDMENT. 


These bylaws may be amended by any regular or special meeting of the Section in the following manner: 


a.  Any proposal for such amendment shall be subscribed to in writing by not fewer than five per cent (5%) of the members of the Section. 


b.  Upon such filing, the Secretary shall notify membership of the Section in the next regular announcement together with notice stating the time and place of the meeting to consider such amendment on a date not less than ten days following the date of such mailing.


c.  An amendment shall be adopted by an affirmative vote of at least two thirds of the membership present at the meeting called to consider adoption thereof; or by an affirmative vote of two-thirds of written ballots sent to the membership of the Section, with the results tabulated within one month after the mailing of the ballots.


Section 2. NOTICE. 


The newsletter editor  shall mail a copy of each amendment within thirty (30) days after adoption to each member of the Section and to the Secretary and Treasurer of the USITT Corporation.


ARTICLE VIII—COMMISSIONS AND STANDING COMMITTEES


Section 1. COMMISSIONS. 


The Commissions shall be administered by Commissioners who have special expertise in specific theatre fields.  They shall be solicited by the Chair on an annual basis from the Members attending the Master Class.


The principal responsibility of the Commissioners is to promote, recognize, and stimulate the dissemination of information relating to the various fields of theatrical activity and interest.


The Commissioners shall be selected from a variety of specialized fields of theatre such as, but not limited to, Architecture, Costume Design and Technology, Engineering and Stage Rigging, Employment, Health and Safety, Lighting, New Materials, Scenic Design, Sound, Special Effects and Technical Production.


The Commissioners may establish committees, advisory groups and project groups in their efforts to stimulate and coordinate the dissemination of information.


Commissioners shall be appointed by the Chair to serve for a year with the possibility of remaining in the position. The Commissioners shall report to the Vice-Chair for Relations.


Section 2. COMMITTEES. 


Committees of the Region shall be appointed by the Chair to serve for a two (2) year term of office for the purposes herein designated.  The Standing Committees shall be those deemed necessary by the Section.  Their size, composition and chairmanship shall be determined at the pleasure of the Chair.  The Chair during his tenure of office shall have the authority to appoint ad hoc Committees.  The following are the Standing Committees of the Region:


a.  Committee on Publications.  This committee shall be responsible for the management of all Section publications and will include the newsletter editor, webmaster(s) and archivist.


b.  Committee on Archives.  This committee shall be responsible for collecting and maintaining archives of representative design and technical work throughout the Region.


c.  Committee on Design Exhibition.  This committee shall be responsible for coordinating and managing the annual exhibition of representative design and technical work produced by members of the Section.


d.  Awards Committee.  This committee shall coordinate the nominations for and presentations of the Annual Founders Awards. The committee shall be comprised of the past three award recipients in consultation with the Section Chair.


Section 3. STATE REPRESENTATIVES.


The State Representatives shall be responsible for improving

           membership in the individual states; shall communicate news

           from the states to the newsletter; and shall organize and conduct

           a mini-meeting of USITT-SE each year at the state theatre

           conference.


State Representatives shall also perform any other state-related duties assigned by the bylaws or by the Executive Committee



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